Communications Timeline


Download a Comprehensive Communication Guide to Prepare for BayouGives!



Major Milestones

The BayouGives Team will:

  • Encourage nonprofits to sign up for BayouGives
  • Network with and recruit local community nonprofit leaders to expand and amplify BayouGives’s message to nonprofits, donors, and other general supporters

You should:

  • Sign up for BayouGives and customize your profile
  • Assemble your BayouGives team and involve them in planning how your BayouGives campaign will complement your annual fundraising strategy
  • Attend a webinar to learn about BayouGives, how to promote your BayouGives campaign, and how to recruit and utilize peer-to-peer fundraisers
  • Discover all the resources available for you to use in your nonprofit toolkit (email marketing, social media posts, graphics, planning guide, and more!)

The BayouGives Team will:

  • Work with local newspapers, radio stations, and other media outlets to continue spreading the word to a wider audience about BayouGives
  • Continue offering trainings to nonprofits participating in BayouGives, and those interested in the opportunity, on giving day best practices.
  • Develop content for nonprofits participating in BayouGives to use, and for use on #BayouGives social media pages, Facebook and Twitter.

You should:

  • Craft your campaign story. How are you celebrating BayouGives? How will you use the funds raised during BayouGives? Why should donors give to you on BayouGives? Watch our Storytelling Training Video to learn more!
  • Recruit fundraising champions for your campaign. You can use your Board, volunteers, or staff!
  • Let your volunteers know you’re participating in BayouGives and you need their help in extra special ways! Give them meaningful assignments to fully engage them.
  • Develop your messaging plan for the next 2 months to ensure your donors know you are participating in BayouGives on April 30th. Download the email and social media timelines in the Nonprofit Toolkit to get a head start!


The BayouGives Team will:

  • Provide more resources to local community nonprofit leaders to expand and amplify BayouGives’s message to nonprofits, donors, and other general supporters
  • Continue promoting BayouGives to nonprofits across the region

You should:

  • Send out a save the date email and social media post to all of your supporters! Download the BayouGives “Save the Date” graphic from the Nonprofit Toolkit to make sure your messages stand out!
  • Host a fundraising champion kick-off party to teach your fundraising champions best practices on fundraising!

The BayouGives Team will:

  • Heavily promote BayouGives to all media outlets across the region
  • Finalize partnerships with local businesses to benefit every nonprofit participating in BayouGives

You should:

  • Post on social media regularly about BayouGives, using the hashtag #BayouGives
  • Email your supporters with additional details about BayouGives. How do they give? Why should they give? When should they give?
  • Ensure your campaign story and messaging are ready to go. Make a test donation to make sure you understand the process.


The BayouGives Team will:

  • Heavily promote BayouGives to all media outlets across the region
  • Provide 24-hour support to all nonprofits and their supporters

You should:

  • Post on social media regularly about BayouGives, using the hashtag #BayouGives
  • Email your supporters with updates and how they can help your BayouGives campaign
  • Thank your supporters in real-time on social media, in emails, or give them a call!
  • Celebrate!

The BayouGives Team will:

  • Share statistics from BayouGives, including nonprofit success stories, and describe the powerful change that will happen as a result of the generous donations to local nonprofits.

You should:

  • Share the results from your BayouGives participation and what those results mean.
  • Thank your donors and let them know exactly what their donations mean for your program.
  • Send handwritten notes to your fundraising champions and your Board for their assistance.
  • Send periodic updates on how the donations you received are being used. Keep your donors engaged by letting them know how their money is benefiting your organization and your cause.
  • Engage with your donors on GiveGab after BayouGives by posting volunteer opportunities, fundraising, and hosting events!