BayouGIVES Board Kickoff Guide

At your next board meeting, have a BayouGIVES kickoff! Set aside 20-30 minutes to discuss your organization’s BayouGIVES goals and how your board members can help you achieve them! Involving your board early on in the BayouGIVES planning process can have a great impact on your overall success. You can use this Kickoff Guide to start building excitement and support from your engaged board.

1. Introduction of BayouGIVES

You can pull all of this information from the BayouGIVES FAQ page here before your kickoff!

  • What is it?
  • When is it?
  • Who is hosting it?
  • What communities does it serve?
  • Why is your organization participating?

2. Overview of Past Achievements

Have you participated in a Giving Day in the past? Take the time to reflect on your past experiences and remind your team of the lessons learned!

  • How much have you been able to raise?
  • How many donors have you engaged? Have you acquired new donors?
  • Did you obtain any matching funds? Sponsors?
  • Did you utilize any new tools or platforms?
  • What did you learn? How can you improve?

3. Specific Goals for BayouGIVES 2021

Before you jump into strategy, think about what you’d like your organization’s internal BayouGIVES goals to be. Starting here will help your team focus on better goal specific strategies when preparing for BayouGIVES!

  • How much do you hope to raise?
  • What projects, programs, or causes are you raising money for?
  • How many donors do you hope to reach? How many new? How many recurring?
  • How do you plan on communicating with your supporter base?
  • How much in sponsorship matching dollars, prizes, and challenge incentives does your organization hope to secure?
  • What are your top internal goals? What will be your top external goals?

4. How Your Board Members Can Help on BayouGIVES

One of the most important aspects of your BayouGIVES is making it clear to your board members why their support is important and how they can help your organization make a difference. There are so many ways in which your board can play a part in your organization’s success, and providing several clear calls to action will make it easier for your board members to actively participate and help you achieve your goals!

  • Serve on a BayouGIVES specific committee
  • Board Sponsored Matching Dollars or Challenge Incentive
  • Leverage their connections in the community to solicit financial or social partnerships around BayouGIVES
  • Serve as Peer-to-Peer Fundraisers and fundraise on behalf of your organization during BayouGIVES
  • Enlist social ambassadors to help your organization expand their reach on social media by spreading the word to their networks
  • Act as donor stewardship liaisons to help thank your BayouGIVES supporters and begin fostering relationships
  • Assist in hosting a special event for your organization and its supporters on BayouGIVES

5. Next Steps and Communication Plans for BayouGIVES

After you’ve kicked off BayouGIVES with your board members, you’ll likely have lots of great ideas flowing. Don’t lose that momentum! Make sure your organization has a clear communication plan for how you’ll stay in touch with your board members as you prepare and plan for BayouGIVES!

  • Send a weekly or bi-weekly newsletter focused specifically on your BayouGIVES planning. Share your goals, exciting announcements, and provide clear opportunities and action steps your board members should take to help you succeed.
  • Continue to include BayouGIVES in your regular board meetings as you prepare for the event.